Master Clubs: How Do We Get Started?
Step 1
Examine the Promo Pack. If you have not yet received a Promo Pack, you can order one at (800) 451-5023 from 9 to 5 EST. Or you could request a Promo Pack online.
Step 2
Meet with your Pastor to answer the following questions:
Will we use all of the age groups that Master Clubs has to offer? Master Clubs is divided into three departments: Beginners (3 to 5 year olds), Primaries (1st through 3rd grades), and Juniors (4th through 6th grades). Upon chartering, churches have the right to use any or all departments.
Who should direct our Club program?
Which classrooms in our church will be available for us to utilize during Master Clubs? Study your Sunday School roles and use them to estimate how many Clubbers to expect in each age group.
Will we run our Club program year round or only during the school year?
How will we finance our Club program? What portion will the church pay, and what portion will the parents pay?
Who does the pastor want to authorize to place orders?
Does he want our leaders to wear an official Master Clubs leader shirt?
Continue to meet with your Pastor throughout the rest of the planning process.
Step 3
Complete Charter Application and order the Director's Kit.
Step 4
Upon receipt of the Director's Kit, study the information provided.
Read the Leadership Manual which includes the Leader Training Guide. It would be great for the Club Director to go ahead and watch the Training DVD at this time (included in Director's Kit) to gain a better understanding of the program before recruitment begins.
Show the Master Club Promotional Video to your church family and use it to begin recruiting leaders. Recruit Department Directors, a Game Director, and a Club Secretary first. Meet with them to plan your calendar year and training dates.
Begin recruiting all other leaders. We suggest a ratio of one leader to every six students in the classroom. Understand the one leader may have ten to twelve Clubbers on their role book.
Begin promoting Master Clubs to your church. You may choose to use a skit to show what will happen each night. You may choose to use the Master Clubs Invitation Brochures. One pack of fifty will be included in the Director's Kit.
Step 5
Set up your Master Club office space.
This does not need to be a dedicated room. Depending on the size of your Club, it could be a closet or even a filing cabinet.
Also consider using the Master Clubs MasterLink software for record keeping in your Club.
Step 6
Place your first Master Club order.
We suggest ordering additional Membership Guides, Student Packs, uniforms, and the first three awards for each Clubber in each book.
Each leader will need a Leader Guide or extra Student Guide.
Step 7
Train all leaders using the Master Clubs Leader Training DVDs (Included in the Director's Kit).
Step 8
Register the Clubbers.
Give parents opportunities to pre-register their children before or after several services prior to your first night of Club.
At the registration table, parents can purchase supplies for their Clubbers and pay any other fees due your Church desires.
When pre-registration is adequately planned, it makes the first night of Club go much smoother for leaders, parents, and Clubbers.
Step 9
Perform a "walk-thru" with all leaders the week before Club begins to think through each step of the evening. It is helpful on this last week before Club starts to have your leaders rotate on the same schedule that they will the next week. This simple "walk thru" may reveal potential traffic flow problems in a hallway or restroom.
Step 10
Enjoy Master Club!
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